How to Obtain an EIN (Tax ID) Number in New York: A Step-by-Step Guide

New York’s economy is one of the largest in the world, offering vast opportunities for new businesses. However, starting a business in the state requires navigating tax and regulatory requirements. One essential step is obtaining a federal Employer Identification Number (EIN) from the IRS and a New York tax ID number from the state. This guide explains how to apply for an EIN online and through the mail, and answers common questions about the differences between EINs and state tax IDs.

Applying for an EIN in New York is easier than you might think. The basic steps include:

  1. Preparing the required information
  2. Completing the application
  3. Submitting the application
  4. Waiting for your number

Online applications typically take just a few minutes, while mailed applications may take several weeks.

To apply, you’ll need the following information:

  • Business basics (name, type of entity, principal line of business, etc.)
  • Information about workers (anticipated number of employees, etc.)
  • Name of a responsible party (typically an owner)
  • Reason for applying (hiring employees, opening a new business, etc.)

Note that estates, trusts, non-profits, and other entities may also need EINs.

Apply Online:

  • Fastest response (typically immediate)
  • Requires stable internet connection and required information

Apply by Mail:

  • Print and complete Form SS-4
  • Mail in the form and wait for a response (4-6 weeks)

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